Privacy Policy

Data protection regulations acc. EU-GDPR

1. General Regulations

Donau Soja reserves the right to amend the existing data protection regulations in strict accordance with prevailing legal norms at any time.

1.1. Personal Data:

Your voluntarily transmitted personal details (through submission in the online forms or sent by your group coordinator) will be collected, saved, and processed in accordance with the most recent legislation on data protection (EU-GDPR 2018).
Registration, additional bookings:
A registration to the 11th World Soybean Research Conference (WSRC11) is not possible without collecting, saving, and processing your personal data. This is solely for the purpose of organizing and realising the event. Your data will only be passed on to third parties, who are directly involved in running the event and when the organizational process makes it necessary – in accordance with your bookings (organizing committee, hotel, transport companies, etc.).
Exhibition and/or Sponsoring Participation:
The participation as exhibitor and/or sponsor to the 11th World Soybean Research Conference is not possible without collecting, saving and processing your personal and company data. This is solely for the purpose of organizing and realising the event. Your data will only be passed on to third parties, who are directly involved in running the event and when the organizational process makes it necessary – in accordance with your bookings (organizing committee, exhibition builder, etc.).

1.2. Photos/Films:

By registering to attend the 11th World Soybean Research Conference you grant permission to Donau Soja as well as the organizing committee to use photos/films taken from you respectively your company presence by our official photographer(team) onsite during the meeting for marketing purposes (event reporting, promotion of follow-up events & self-marketing) for an indefinite period of time. If you do not want to have any photos/films taken of you published, you may contact us at any time: wsrc11vienna@columbus.at

1.3. Links to other websites:

Our online forms may contain links to other websites. Donau Soja is not responsible for the data you provide on other websites. Our partner companies are also bound to act according to EU-GDPR, the implementation however rests with each company individually. Our data protection guidelines are solely applicable to data controlled by us (Donau Soja).

1.4 Website & cookies

Our website uses so-called cookies. These are small text files that are saved on your device via the browser. They do no harm. We use cookies to make our offer user-friendly. Some cookies remain on your device until you delete them. They enable us to recognize your browser on your next visit. If you do not want this, you can set your browser so that it informs you about the setting of cookies and you only allow this in individual cases.
Deactivating cookies can restrict the functionality of our website.

2. Information Obligation acc. Art 12-14 EU-GDPR (EU-DSGVO)

We are pleased to provide you with all information on the type, purpose, and scope of the processing activities of your personal data.

2.1. Controller:

COLUMBUS/ RAM Congress & Event, Universitätsring 8, 1010 Vienna
T: +43-1-534 11 310
E-Mail: wsrc11vienna@columbus.at 
Management of the Controller: Renate Androsch-Holzer
Data Protection Coordinator: Renate Androsch-Holzer
The data are collected in the frame of the 11th World Soybean Research  Conference  (WSRC11).

2.2. Purposes of Processing:

Depending on the participant status and the bookings of the data subject, the data are processed for one or more of the purposes listed below.

Processing Purpose  | Data Categories
Participant Management (Registration, Additional Bookings):
name, contact data, address data/invoice data, registration data, additional bookings, travel data (only if necessary), passport data (only if necessary)
Industry Management (Exhibition & Sponsoring):
name, contact data, company data, address data/invoice data
General Organization / Accounting:
name, contact data, address data/invoice data, registration data, additional bookings, bank data (only if necessary), credit card data (only if necessary)
 

2.3. Legal Basis for the data processing purposes:

Processing Purpose | Legal Basis
Participant Management (Registration, Additional Bookings):
- Binding completion of the registration for the participation of the selected event
- Written confirmation of the group coordinator that participant data may be used
- Binding booking of ticket(s) to one or more social events of the selected event
- Binding booking of a travel insurance of the data subject – Donau Soja acts as intermediate only
Industry Management (Exhibition & Sponsoring):
- Binding contract conclusion of the data subject and the company represented by him/her to take part at the selected event
 

2.4. Third Party Data Recipients – Categories:

The recipients only receive the data they require, not your full data record. Your data will only be forwarded when the organizational process makes it necessary – in accordance with your bookings – and when a legal basis exists.

Processing Purpose | Data Categories | Recipient Categories
Participant Management (Registration, Additional Bookings):
name, contact data, address data/invoice data, registration data, additional bookings, travel data (only if necessary), passport data (only if necessary)
Industry Management (Exhibition & Sponsoring):
name, contact data, company data
General Organization / Accounting
name, contact data. address data/invoice data, registration data, additional bookings, bank data (only if necessary), credit card data (only if necessary)
Marketing
name, contact data
 

2.5. Data Storage Period:

Credit Card Guarantees (i.e. for hotel bookings) are reviewable and saved encrypted until 2 weeks after event start, and irrecoverably deleted thereafter.
All other data are stored for 7 years, to meet the retention period according to the Austrian VAT Act 1994 (Umsatzsteuergesetz 1994) and to permit post-event support and service (i.e. belated participation confirmations and presentation certificates).

2.6. Data Processing Location:

The data we collect from you is stored within the European Economic Area (EEA), but may be transferred to a country outside the EEA and may be processed there. Any such transfer of your personal data will be in compliance with applicable laws. In the case of transfers to countries outside the EEA, the data controller will use standard contractual clauses and the Privacy Shield, unless a decision on adequacy has been taken by the European Commission.
 

3. Data Subject Rights

We are pleased to inform you about your rights according to EU-GDPR:

3.1. Data Subject Rights acc. Art 15-21 EU-GDPR:

  • Right of access by the data subject
  • Right to rectification
  • Right to erasure/”Right to be forgotten”
  • Right to restriction of processing
  • Right to data portability
  • Right to object (at legitimate interest of the controller)

Detailed descriptions can be found here: http://eur-lex.europa.eu/legal-content/EN/TXT/HTML/?uri=CELEX:32016R0679&from=EN
© European Union, http://eur-lex.europa.eu/, 1998-2018'

3.2. Right to withdraw consent acc. Art. 7 EU-GDPR:

Depending on your participant status, we kindly ask you for different declarations of consent. These are queried within the online forms or directly inquired from the affected person/group coordinator/company representative. The declarations of consent are not compulsory according to the EU GDPR.
Each data subject has the right to withdraw his/her given consent(s) at any time. The withdrawal of the consent does not affect the legality of the processing carried out based on the declaration of consent until the withdrawal.
Declarations of consent can be retracted at any time by sending a written message to Donau Soja  or to wsrc11vienna@columbus.at.

3.3. Right to lodge a complaint with a supervisory authority acc. Art 77 EU-DSGVO

Every data subject shall have the right to lodge a complaint with a supervisory authority, if the data subject considers that the processing of personal data relating to him/her infringes to the EU-GDPR.
 

4. Description of other Purposes Legitimate Interests of the Controller acc. Art 6 (1) f) EU-GDPR

4.1. Advertising/Marketing/Information Transfer:

Processing data of the data subject to inform him/her about the above-mentioned event, as well as future and topic-related events, by the organizing committee.
Publishing of a participation list in the conference book of abstracts containing first name, last name and title.


Important Note regarding data processing in connection with Google Analytics™

This website uses Google Analytics, a web analytics service provided by Google Ireland Limited. If the responsible body for the data processing that occurs via this website has their basis outside of the European Economic area and Switzerland, then the associated Google Analytics data processing is carried out by Google LLC. Google Ireland Limited and Google LLC. will hereinafter be referred to as “Google”. As concerns the use of Google Analytics, the data processing in this respect is technically provided by Jimdo. In that regard, reference is hereby made to the Jimdo Privacy Policy. Jimdo GmbH (Jimdo GmbH, Stresemannstrasse 375, 22761 Hamburg, Datenschutz@jimdo.com) and the operator of this website share a joint responsibility for the data processing in connection with Google Analytics on this website.


Google Analytics uses “cookies”, which are text files saved on the site visitor’s computer, to help the website analyze their use of the site. The information generated by the cookie (including the truncated ip address) about the use of the website will normally be transmitted to and stored by Google. 


Google Analytics is used exclusively with the extension "_anonymizeIp ()" on this website. This extension ensures an anonymization of the IP address by truncation and excludes a direct personal reference. Via this extension Google truncates the site visitor’s IP address within member states of the European Union or other parties to the Agreement on the European Economic Area. The IP address, that is provided by the site visitor’s browser in using Google Analytics will not be merged by Google with other data from Google. 


On behalf of Jimdo and the site operator, Google will use the information collected to evaluate the use of the website, to compile reports on website activity and to provide other website and internet related services to Jimdo and the site operator (Art. 6 (1)( f) GDPR). The legitimate interest in data processing lies in the optimization of this website, the analysis of the use of the website and the adaptation of the content, which is made possible by the provision of the Jimdo statistics function. The interests of the users are adequately protected by the pseudonymization of their data.


Google LLC. offers a guarantee to maintain an adequate level of data protection on the basis of European standard contractual clauses. The data sent and linked to the Google Analytics cookies, e.g. user IDs or advertising IDs will be automatically deleted after 50 months. The deletion of data whose retention period has been reached is carried out automatically, once a month.


The website visitor may refuse the use of cookies by selecting the appropriate settings in their browser. They can also object to the future collection and storage of their ip address and the data generated by cookies, at any time via downloading this browser plugin and installing it: https://tools.google.com/dlpage/gaoptout


The website visitor can prevent data collection via Google Analytics on this website by clicking here. An "Opt-out Cookie" shall then be applied which shall prevent any future collection of the site visitors data when visiting this website.


Further information on the Google Terms of Use and Privacy Policy can be found under the Google Analytics Terms and Conditions or under the Google Analytics Overview.


According to the relevant legislation and the GDPR, site visitors have certain rights in relation to their personal data processed via this Google Analytics data processing system. In particular, they have a right to access, rectification, data portability and/ or deletion of their data The site visitor also has the right to object to certain processing of their data. In order to exercise these rights in relation to the data processing via Google Analytics on this website, a data subject(site visitor) can contact Jimdo(Jimdo GmbH privacy@jimdo.com or the owner of this website at any time.